Terms of Use and Privacy Policy

Terms, Conditions, and Privacy Policy

Effective Date: January 1, 2026

At Blu Moon Photography (“Blu Moon Photography,” “we,” “us,” or “our”), we respect your privacy and are committed to protecting the personal information you provide to us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, contact us, book a photography session, purchase products or digital images, participate in school photography, access an online gallery, or otherwise interact with our services.

By using our website or providing information to us, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

Depending on how you interact with us, we may collect the following categories of information:

Information You Provide Directly

We may collect information you voluntarily provide, including:

First and last name
Parent or guardian name
Email address
Mailing address
Telephone number
Student or child's name
School name, grade, or graduation year
Student identification number or other school-provided identifying information
Session or event information
Photography preferences
Location information related to a scheduled photography session
Information submitted through contact forms
Information provided when booking a session
Order and purchase information
Payment and billing information
Information included in communications with us
Any other information you voluntarily provide

We do not request or intentionally collect Social Security numbers or other highly sensitive financial information through our website.

Photographs and Media

As a photography business, we collect and process photographs, videos, and related files created during photography sessions, school photography, weddings, events, and other services.

Photographs may include identifiable images of adults and children.

Depending on the services you purchase or participate in, photographs may be associated with names, school information, order information, or other identifying information.

Information Collected Automatically

When you visit our website, certain information may be collected automatically by our website provider, hosting provider, analytics services, or other technology providers.

This may include:

IP address
Browser type
Device type
Operating system
Pages visited
Date and time of visits
Referring website
General geographic information
Website interactions
Cookies and similar technologies
Other technical information necessary to operate, secure, and improve the website

2. How We Use Your Information

We may use the information we collect to:

Respond to inquiries and requests
Communicate with you about photography services
Schedule and manage photography sessions
Provide photography services
Create, edit, store, and deliver photographs
Provide online galleries
Process orders and payments
Fulfill print and product orders
Provide school photography services
Match photographs with student or client information
Process yearbook and school photography orders
Communicate regarding orders, galleries, sessions, and appointments
Provide customer service
Send administrative communications
Maintain business and transaction records
Improve our website and services
Analyze website traffic and usage
Prevent fraud, misuse, or unauthorized access
Protect the security of our systems and information
Comply with legal obligations
Enforce our contracts, policies, and terms
Send promotional or marketing communications when permitted by law and, where required, with your consent

We will not use personal information for purposes that are materially different from those described in this Privacy Policy without providing additional notice when required.

3. Photography and Use of Images

Photography is the core of our business, and photographs may contain identifiable individuals.

Your photographs may be stored and processed for purposes including:

Providing the photography services you purchased
Editing and retouching
Creating prints and products
Delivering digital images
Maintaining online galleries
Fulfilling orders
Providing school or yearbook photography services
Maintaining business records
Backing up photography files
Resolving customer service issues
Protecting against loss or damage to files

Portfolio and Promotional Use

We may use photographs for portfolio, website, social media, advertising, samples, promotional materials, publications, or other marketing purposes only when we have the appropriate permission or other lawful basis to do so.

Where applicable, clients may have the opportunity to indicate whether they grant permission for promotional use of their photographs through a contract, model release, session agreement, or other written authorization.

A client's purchase of photographs does not automatically grant Blu Moon Photography permission to use those photographs for advertising or promotional purposes unless such permission has otherwise been provided.

4. School Photography

We provide photography services to schools, educational organizations, and students.

When providing school photography services, we may receive or collect information such as:

Student name
Student identification number
Grade
Teacher or classroom information
School name
Graduation year
Photograph
Parent or guardian contact information
Ordering information

School-related information may be provided to us by the school, parent or guardian, or student, depending on the service being provided.

We use this information to perform contracted school photography services, identify and organize photographs, facilitate ordering, provide yearbook images, deliver products, communicate with families, and perform related administrative functions.

Where information is provided by a school, our handling of that information may also be governed by our agreement with the school and applicable federal and state laws.

5. Student Data Privacy & Compliance Statement

At Blu Moon Photography, we are committed to safeguarding the privacy and security of all student data entrusted to us. As a trusted photography partner to K–12 schools and educational institutions, we take the protection of student information seriously and maintain practices designed to protect student data in accordance with applicable federal and state privacy laws and contractual requirements.

Our student-data privacy practices are designed to align, where applicable, with laws and regulations including:

Children's Online Privacy Protection Act (COPPA)
Family Educational Rights and Privacy Act (FERPA)
Student Online Personal Information Protection Act (SOPIPA), where applicable
Other applicable federal and state student privacy and data protection requirements

Use of Student Information

Personally identifiable information (“PII”) collected or provided to us in connection with school photography services is used solely for legitimate business purposes related to providing those services and fulfilling our contractual obligations to educational institutions, schools, parents, guardians, and students.

This may include using student information to:

Photograph and identify students
Organize and associate photographs with the appropriate student
Provide school, yearbook, and student portrait services
Create and deliver student photographs and photographic products
Provide secure online galleries
Facilitate photograph ordering
Process payments and fulfill orders
Communicate with schools, parents, guardians, and authorized individuals
Prepare yearbook and administrative files
Provide customer service and resolve photography-related issues
Maintain records necessary to provide and document our services

We do not sell, rent, or use student data for targeted advertising or unrelated commercial purposes.

We do not disclose student PII to third parties except when reasonably necessary to provide contracted photography services, fulfill orders, operate required technology and service platforms, comply with applicable law, respond to lawful requests, or otherwise as authorized by the applicable school, parent/guardian, or law.

Authorized Service Providers

In providing school photography services, certain student information may be processed by trusted technology and service providers that support our business operations, including photography platforms, online gallery providers, payment processors, hosting providers, and other vendors necessary to provide our contracted services.

These providers are expected to use information only as necessary to provide the services for which they are engaged and are not authorized by Blu Moon Photography to independently use student information for unrelated purposes.

Depending on the school or service involved, these providers may include PhotoBiz, Captura, More Photos, Stripe, GoDaddy, and other vendors described in this Privacy Policy.

Access and Security

Access to student information is limited to authorized personnel and service providers who require access to perform legitimate business functions.

We maintain reasonable administrative, technical, and physical safeguards designed to protect student information against unauthorized access, disclosure, alteration, or destruction.

We take reasonable steps to ensure that student information is handled securely throughout the photography, ordering, production, delivery, and administrative processes.

Student Data Retention

Student information and photographs may be retained for the period reasonably necessary to fulfill our contractual obligations, provide requested services, process orders, maintain business and transaction records, comply with legal requirements, resolve disputes, and maintain appropriate backups.

Retention periods may vary depending on the requirements of the school, the nature of the photography service, applicable contracts, legal obligations, and operational requirements.

School and Parent/Guardian Requests

Schools, parents, and legal guardians may contact Blu Moon Photography regarding questions or concerns about student information that we maintain or process.

Where appropriate and legally permitted, we will work with the applicable school or authorized parent or guardian to address requests concerning student information.

For information provided to us by a school pursuant to a school photography agreement, certain requests may need to be coordinated with the school because the school may maintain its own rights and obligations regarding student education records.

Commitment to Student Privacy

Protecting student privacy is an important responsibility that we take seriously. We are committed to handling student information responsibly, limiting its use to legitimate photography and school-service purposes, restricting access to authorized parties, and maintaining safeguards appropriate to the nature of the information we process.

Nothing in this section limits any rights or protections provided to students, parents, guardians, or schools under applicable federal or state law or under an applicable agreement with Blu Moon Photography.

6. Children's Privacy

Our services may involve photographing children and students.

Our website is intended for a general audience and is not designed to encourage children under 13 to independently provide personal information to us.

When we provide photography services involving children, information is generally provided by a parent, guardian, school, educational organization, or another authorized adult rather than directly by the child.

If we become aware that a child under 13 has independently submitted personal information through our website in circumstances where parental consent is required, we will take reasonable steps to address the situation in accordance with applicable law.

Parents and legal guardians may contact us regarding personal information associated with their child.

Federal law may treat photographs, videos, and audio recordings containing a child's image or voice as personal information in certain circumstances.

7. Online Galleries

We provide online galleries for clients, families, schools, and other photography customers.

Depending on the service or photography project, galleries may be hosted through PhotoBiz, Captura, or More Photos.

Gallery platforms may process information necessary to provide gallery access, display photographs, identify subjects, process orders, facilitate digital downloads, and fulfill print or product orders.

Some school photography galleries may use unique access codes, passwords, keywords, or other access controls to help limit access to individual student photographs.

Gallery links, passwords, access codes, and similar information should be treated as confidential.

You are responsible for maintaining the confidentiality of any gallery access information provided to you and should not share private gallery credentials with unauthorized individuals.

Because these galleries are operated using third-party services, your use of a gallery may also be subject to the applicable provider's privacy policy and terms of service.

8. Payment Information

When you make a purchase through our website, online galleries, or other purchasing systems, payment information may be processed by Stripe or another payment processor used in connection with a particular transaction.

Stripe may collect and process payment and transaction information in accordance with its own privacy policy and applicable laws.

We generally do not store complete credit card numbers or other full payment credentials on our own systems.

We may retain transaction information such as:

Customer name
Billing information
Purchase amount
Products purchased
Date of transaction
Transaction or order number
Payment status

For more information about how Stripe handles personal information, please review Stripe's privacy policy.

9. Our Website and Technology Providers

Our website is built and operated using PhotoBiz and is hosted through GoDaddy.

PhotoBiz may provide website functionality including contact forms, scheduling, client management, online ordering, galleries, e-commerce, and other photography-business tools.

GoDaddy may provide hosting, domain, infrastructure, security, or related services associated with our website.

These providers may process technical or personal information as necessary to provide their services to us.

PhotoBiz and GoDaddy maintain their own privacy policies describing their respective privacy practices.

10. Third-Party Gallery and Photography Platforms

We use third-party photography platforms to provide some of our online galleries and photography-related services.

These may include:

PhotoBiz

PhotoBiz may be used for our website, online galleries, forms, scheduling, e-commerce, and related photography-business functions.

PhotoBiz may process information such as names, addresses, email addresses, telephone numbers, order information, and other information necessary to provide its services.

Captura

Captura may be used to manage photography jobs, galleries, subject information, photographs, orders, and related photography workflows.

Depending on the services and features we use, Captura may process client information, student information, photographs, gallery information, orders, and other information necessary to provide its services.

More Photos

More Photos may be used to provide online photography galleries, image viewing, ordering, and related photography services.

Information submitted through a More Photos gallery may be processed by More Photos as necessary to provide the applicable gallery, ordering, and photography services.

Third-party gallery providers may have their own privacy policies and terms governing their platforms. We encourage clients to review those policies when using an online gallery.

11. Email Communications and Marketing

We use Constant Contact for certain email marketing and promotional communications.

If you voluntarily provide your email address and consent to receive marketing communications, your contact information may be stored and processed through Constant Contact for the purpose of sending emails on our behalf.

These communications may include:

Photography promotions
Seasonal sessions
Special offers
Booking announcements
Photography-related news
Important business announcements
Other marketing communications

You may unsubscribe from promotional emails at any time by using the unsubscribe link included in the email or by contacting us directly.

Please note that unsubscribing from marketing communications does not necessarily stop necessary transactional or service-related communications.

12. Cookies and Similar Technologies

Our website and third-party services may use cookies, pixels, tags, analytics tools, or similar technologies.

These technologies may be used to:

Make the website function properly
Remember preferences
Understand how visitors use our website
Measure website traffic
Improve website performance
Protect against fraud and abuse
Understand the effectiveness of advertising and marketing

Some technologies may be provided by PhotoBiz, GoDaddy, or other third-party providers used by our website or business.

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.

Third-party providers may independently collect information about your interactions with our website according to their own privacy policies.

13. How We Share Information

We do not sell your personal information as a general business practice.

We may disclose personal information when reasonably necessary to:

Provide the services you request
Fulfill photography orders
Process payments
Produce prints and photographic products
Deliver photographs
Provide online galleries
Perform school photography services
Work with contracted schools or organizations
Operate our website and business
Use service providers described in this Privacy Policy
Protect our business, clients, website, or systems
Prevent fraud or unauthorized activity
Comply with legal obligations
Respond to lawful requests from governmental authorities
Enforce contracts or protect our legal rights

We may also disclose information with your consent or at your direction.

Our service providers may process information on our behalf as necessary to provide their services. These providers include, but are not necessarily limited to, PhotoBiz, GoDaddy, Captura, More Photos, Stripe, and Constant Contact.

14. Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

Our third-party service providers may also maintain their own security measures designed to protect information processed through their platforms.

However, no website, electronic transmission, cloud storage system, online gallery, or method of electronic storage can be guaranteed to be completely secure.

For this reason, we cannot guarantee absolute security of information transmitted to or stored by us or our service providers.

15. Data Retention

We retain personal information and photographs for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing services, maintaining business records, fulfilling orders, resolving disputes, complying with legal obligations, and maintaining appropriate backups.

Photography files may be retained for varying periods depending on the type of photography service, client agreement, school contract, order, gallery, or business need.

Because photography files are important business records, we may retain photographs after a client's order or session has been completed.

We do not guarantee that photographs will be retained indefinitely.

Clients should download and securely preserve their purchased digital photographs rather than relying on Blu Moon Photography or any third-party gallery provider as a permanent archival service.

16. Your Privacy Rights

Depending on where you live and applicable law, you may have rights regarding your personal information.

These rights may include the ability to:

Request information about personal data we process about you
Request access to certain personal information
Request correction of inaccurate information
Request deletion of certain personal information
Request information about how your personal information is used or shared
Opt out of certain marketing communications
Exercise other rights provided by applicable privacy laws

Some information may not be eligible for deletion or access where we are legally required or permitted to retain it, where retention is necessary to complete a transaction, or where another legal exception applies.

Texas Privacy Rights

Texas residents may have additional privacy rights under applicable Texas law, including rights relating to access, correction, deletion, and certain uses of personal data. Whether a particular right applies depends on the business and the information involved.

If you believe you have a privacy request or right under applicable law, please contact us using the information below.

We will review and respond to qualifying requests as required by applicable law.

17. Children's Information and Parental Requests

A parent or legal guardian may contact us regarding personal information associated with their child.

If you are a parent or legal guardian and believe we have collected personal information from your child in a manner inconsistent with applicable law, please contact us.

We may request information necessary to verify your identity and your authority to make the request before providing or deleting information.

For school photography, certain student information may be provided to us directly by the school pursuant to our agreement with the school. In those circumstances, the school may also have obligations concerning the collection, use, disclosure, and retention of student information.

18. Do Not Track Signals

Some web browsers may transmit “Do Not Track” signals.

Because there is currently no universally accepted standard for responding to these signals, our website may not respond to all browser-based Do Not Track settings.

19. Links to Other Websites

Our website may contain links to third-party websites, including social media platforms, schools, payment processors, online galleries, vendors, or other services.

We are not responsible for the privacy practices, security, or content of third-party websites.

Once you leave our website, the privacy policy of the website you visit will apply.

20. Social Media

We may maintain accounts or pages on third-party social media platforms.

Information you provide through those platforms may be collected and processed by the applicable social media company according to its own privacy policy and terms.

Interactions with our social media pages may also be visible to other users depending on the platform and your privacy settings.

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, website, services, technology, third-party service providers, or applicable laws.

When we make changes, we will update the “Effective Date” at the top of this Privacy Policy.

Your continued use of our website after an updated Privacy Policy is posted means that you acknowledge the updated policy to the extent permitted by applicable law.

22. Contact Us

If you have questions about this Privacy Policy, wish to make a privacy-related request, or have concerns about how your information is handled, please contact us:

Blu Moon Photography
Houston, Texas
Email: info@blumoonphoto.com
Website: www.blumoonphoto.com

Please include “Privacy Request” in the subject line of your email when submitting a privacy-related request.

23. Important Notice Regarding Photography Services

This Privacy Policy governs the collection and use of information associated with our website and business operations. It does not replace or modify the terms of any photography contract, model release, school photography agreement, order agreement, gallery terms, or other agreement you may have with Blu Moon Photography.

Where a separate written agreement contains specific provisions regarding photographs, image usage, retention, ordering, or privacy, that agreement may provide additional terms applicable to your particular photography service.

Last Updated: October 5, 2026